PaperPort Professional 12 is our flagship document scanning and desktop document management software application. It’s designed to scan documents from any scanning-capable device, including multifunction printers, All-In-Ones, desktop and mobile scanners. Once documents are scanned using PaperPort, they can be organised together with all your other digital documents, including photographs and application files, right on your computer desktop. PaperPort allows you to turn paper and forms into PDF documents you can organise, search and share with unprecedented speed and ease.

Customers use PaperPort Professional to:

• Scan paper documents so they are never lost and can be more easily retrieved
• Automatically route scanned documents from network MFP devices to individual desktops 
• Create PDF files from application files so they can be easily shared 
• View PDF files quickly and annotate them with comments and stamps 
• Combine scanned documents and existing digital documents into one cohesive PDF file 
• Quickly move or scan files from individual desktops to shared document repositories such as Microsoft® SharePoint® 
• Organise and manage all documents in one, easy-to-use software application. 

The Power of PaperPort Professional 12

Increase productivity
PaperPort includes everything you need for easy, effective document management. An advanced, tabbed, ribbon-style interface logically groups features with clear text descriptions, so there’s no learning curve. A ‘Scan Now’ button lets you scan documents with a single click. It’s the ultimate PDF document desktop.

Reduce waste, conserve energy
PaperPort is a green solution. Use it to scan, convert, organise, repurpose and share PDF documents across the enterprise. End your reliance on printing, faxing and mailing practices that have harmful effects on the environment - and the bottom line.

Create perfect fillable forms
PaperPort’s FormTyper feature accurately and automatically converts scanned paper forms into professional-looking electronic forms you can fill out online, save as PDF documents and send via email. It automatically recognises check boxes and lets you control detailed form attributes. And transparent stamps are ideal for adding scanned signatures.

Protect sensitive documents
Safeguard confidential information and ensure compliance with government regulations regarding document security. PaperPort’s advanced PDF security features, such as PDF passwords and encryption, let you control who can access specific documents and who can make changes.

Capture information on the move
No scanner nearby? No problem. Just take a picture of the document with your digital camera. PaperPort’s visual interface acts like a large bulletin board where you can quickly view and organise your pictures. Plus, you can easily convert pictures of documents to usable text.

Works with most desktop scanners
Your All-In-One printer, mobile scanner, or desktop scanner will work faster, easier and better using PaperPort.

Easily route documents from MFPs
Get the most out of your investment in networked multifunction printers/copiers. These devices provide high speed, personalised scanning across your entire network. Move mountains of paper to any desktop PC using PaperPort’s advanced DesktopDelivery feature.

Manage documents across the network
Send and receive documents to and from a centralised document management system using Microsoft SharePoint. Scan documents directly to SharePoint for enterprise-wide sharing and archival. You can check SharePoint documents in and out from the PaperPort desktop for seamless content and process management.

PaperPort Professional 12 includes a number of valuable new features to help you manage your documents quicker and easier than ever before.

New, Streamlined User Interface
PaperPort 12 is now easier to use because all the program features are presented on a set of tabbed, ribbon-style toolbars that logically group functions with clear text descriptions. The new ‘Scan Now’ button lets you can scan documents with one click - without having to change to the scanner settings view. A customisable Quick Access Toolbar appears above the ribbon toolbars, so you can put your most frequently-used features at your fingertips.

Improved PDF Handling Performance
PaperPort 12 enables you to open and display PDF files faster than ever using PDF Viewer Plus, a newly-developed Nuance PDF handling application that can replace Adobe® Reader®. PDF Viewer Plus opens files much faster than the general-purpose ImageViewer (also available in PaperPort 12) . The new viewer optimises the rendering resolution for each element on the page, to yield a cleaner display and optimum print resolution.

Enhanced PDF Features
PDF Viewer Plus provides a wide range of new PDF features, including improved annotations and dynamic or transparent stamps. In PDF Viewer Plus, you can send images within a PDF document to the ImageViewer, where they can be enhanced using Scanner Enhancement Technology (SET™) tools. When you close ImageViewer, the modified images automatically appear back inside the PDF.
You can fill and email PDF forms, or create new ones from static forms, with the updated FormTyper™, which can instantly turn any static form into a fillable one. FormTyper is now integrated into the PDF Viewer Plus and uses Logical Form Recognition® technology to detect the form elements. It also gives you greater control over element properties.
Using the PDF Create Assistant, you can directly create industry-standard, text-based PDF documents from virtually any application. All you have to do is right-click through the Windows or PaperPort Desktops (up to PDF version 1.7). Another option is to create PDF documents by printing directly from any application using the PDF Create printer driver. The PDF Create Assistant also enables you to create PDF packages, batch-create PDF files and much more.
Creation of searchable PDF files is now available through Scanner Profiles, via a right-click ‘Save As’ operation on the PaperPort Desktop, or directly in the PDF Viewer Plus application. This makes the content of your scanned paper documents or image files accessible to search engines such as Windows® or Google® Desktop Search.

More Accurate OCR
PaperPort 12’s OCR (Optical Character Recognition) scanning accuracy has been significantly increased over previous versions. This improvement yields greater success when searching the content of Searchable PDF file archives. What’s more, you can now apply language settings to OCR for even greater accuracy in all supported languages.

OCR Support for Digital Camera Pictures
The Send To Bar options for text applications have been updated to include a PaperPort OCR option for digital camera correction. With this new feature, you can now take a picture of a document and accurately convert it into a text document. This is done by applying Nuance’s 3D Correction methods that flatten page images and correct distortions, thereby increasing the accuracy of the resulting text document.

Updated How-To-Guides
PaperPort 12 offers an updated series of illustrated ‘mini-guides’ that show typical tasks and processes, as well as provide quick access to program areas and relevant Help topics. The How-To-Guides can now be switched on in the Help section of the tabbed ribbon toolbar.

Enhanced Folder Management
With PaperPort 12, the number of colours available for distinguishing folders has increased from 9 to 29. Colour-mark your important folders so that you can easily find them in your folder structure. The new version also enables you to automatically create multiple folders by importing a list of folder names from a text file. This option is available when you right-click on any folder

Support for SharePoint
PaperPort Professional 12 is able to communicate with the Microsoft SharePoint Services 2003, SharePoint Portal 2003, SharePoint Services 2007 and SharePoint Server 2007 document management systems. Now you can get files from these systems, process them as desired and then save the results by sending the output files back through the Send To Bar. For added convenience, ScanDirect supports scanning to PDF, with the results directed to SharePoint.

• A computer with an Intel® Pentium®, newer or equivalent processor.
• Microsoft Windows® XP 32-bit (SP3 or above), Windows Vista™ 32- or 64-bit (SP2 or above), Windows 7.
• Microsoft Internet Explorer 6.0 or above.
• 512 MB of memory (RAM), 1 GB recommended.
• 500 MB of free hard disk space for application files, plus 20 MB working space during installation.
• SVGA monitor with 256 colors, but preferably 16-bit color (called Medium Color in XP and Vista) and at least 800 x 600 pixel resolutions.
• Windows-compatible pointing device.
• CD-ROM drive for installation.
• Web connection for activation and web update.

Note: Performance and speed will be enhanced if your computer's processor, memory and available disk space exceed minimum requirements.